Post Updated on June 11, 2020
Ah, time management. We all kind of suck at it. There’s so much to do and so little time to do it, right? One of the frequently asked questions I receive from readers and clients is how to get better at time management. The general consensus is that we all feel like we’re losing time and never getting anything accomplished.
I have to admit, I don’t always use my time wisely. I am prone to getting distracted by YouTube, Netflix, and basically anything other than what I’m supposed to be doing. However, I believe I’ve found the *secret* to staying on top of everything I need to do when I set my mind to it.
Yup, it’s that simple. Planning is the key to effective time management. It’s hard to feel organized and on top of things if you’re unprepared. Having a clear plan for your day helps you make the most of your time and actually accomplish the important things in life.
If you feel like there aren’t enough hours in the day, keep on reading to find out the simple way I create my schedule to help with daily time management!
How To Plan Your Day For Success
Watch the video for a detailed explanation of how I plan my day or read the full post below!
1. Choose Your Tools
Before we get into the time management tips, it’s worth mentioning that you need to have the right tools to make planning easier for you. There are two tools that I think are necessary to help manage your time well: a calendar/planner and a to-do list. Your planner or calendar is where you keep track of your appointments and important dates. Your to-do list is where you keep track of the tasks and projects you’re working on.
These tools can be physical or digital. If you’re looking for a physical planner, I’d recommend something like the Day Designer or Law of Attraction Planner. I’ve recently switched over to the digital side and I prefer planning my schedule using Google Cal.
Related Post: 3 Ways To Manage Your To-Do List
2. Create A Daily Plan
I usually create my daily plan the night before. That way, I know exactly what I need to do when I wake up in the morning. When mapping out my day, here’s what I include:
Appointments: These are meetings, client calls, or other appointments that I have to plan my day around.
Self-Care Time: I always make sure to schedule a self-care practice (yoga, meditation, walk) into my day or else I know it won’t happen.
My Top Three Priorities: These are the three projects or tasks that I want to accomplish or make progress on.
I try to be realistic with the amount of tasks I plan into my day. I’ve found that if I try to accomplish too many things, I’ll either get burnt out or feel disappointed that I didn’t check everything off my to-do list.
Related Post: How To Start Your Day With Clarity And Focus
3. Schedule It In
Once I’ve identified anything I have going on during the day, I’ll start adding things into my daily planner. I add any appointments in during their allocated time slot, and then I’ll estimate how long each priority will take and schedule a time I’m going to start working on them.
I’ll then break down my priorities into smaller chunks and note any tasks that will help me to make progress on each priority. For example:
Priority: Finish Blog Post
- Action Step: Upload video
- Action Step: Add links
- Action Step: Proofread
One thing I also like to include for each priority is asking myself ‘How will I know when I’m done?’ This lets me move towards a concrete finish point and makes the task less vague.
What do you use to plan your day?
The key to having a successful day is to be prepared. Getting clear on your priorities each day is the best way to ensure that you are having the most productive day. Soon you’ll start to realize that you DO have enough time to do things now that you’re a time management pro.